Business Formation

Applies to women only: Obtain husband’s permission to leave the house to register the company

Agency: Domicile

According to Muslim Personal Status Act of 1991, Art. 75(b), married women cannot leave the matrimonial home without the permission of their husbands.

Time and cost: 1 day, no charge

Apply for registration and reserve a company name

Agency: Commercial Registrar

To apply for registration, the entrepreneur must submit an informal draft copy of the company memorandum and articles of association including the company objectives, nominal capital, capital distribution, and the names of founding shareholders whether natural or legal personalities, to the Companies Registrar for preliminary approval. This is accompanied by a request containing the required legal stamps and name reservation form proposing potential company names subject to availability.

The preliminary approval to proceed with the company registration is usually issued by the Companies Registrar within 2-3 days, along with additional rules and guidelines to be incorporated within the provided Articles and Memorandum of Association before submission in its final form.

The Companies Registrar may reject granting the preliminary approval if a similar or identical company name already exists.

Time and cost: 3 days, SDG 280

Notarize the memorandum and articles of association

Agency: Notary

Three copies of the Memorandum and Articles of Association, along with Forms C2 and C2a, must be completed according to the rules contained under the preliminary approval. These forms must be signed by all founding shareholders and authenticated by a designated lawyer with authentication authority.

Time and cost: 2 days, SDG 500

Notify the taxation chambers

Agency: Taxation chambers

Before applying for final approval and registration, the company must submit a preliminary approval request to the Taxation Chamber, along with the memorandum and articles of association duly stamped by the Chamber in acknowledgement of the notification, and Forms C2 and C2a. These documents shall then be submitted to the Zakat Chamber for its approval.

Time and cost: 1 day, 0.2% of start up capital

Register with the commercial registry

Agency: Commercial Registry

Stamps must be affixed to the Articles and Memorandum of Association. The company documents, including Forms C2 and C2a and a copy of the lease agreement or property certificate of the company premises, must be submitted to the Commercial Registrar to finalize the company registration.

Time and cost: 4 days, SDG 1050

Apply for a tax identification number (TIN)

Agency: Taxation chambers

The following documents are required to apply for a tax identification number:

  • Shareholder information;
  • Memorandum and articles of association (notarized);
  • Certificate of incorporation (two copies);
  • Completed registration forms;
  • Company resolution delegating a person to act on the company’s behalf.

Time and cost: 1 day on average, SDG 5

Register for VAT

Agency: Taxation chambers

The company registers for VAT at a separate department within the same building. It is not mandatory to register for VAT at the same time.

Time and cost: 2 days, no charge

Register with the labor authorities

Agency: Labor authorities

The company must deposit the basic work and penalties regulations with the competent labor office.

Time and cost: 14 days, SDG 192

Enroll employees in social security

Agency: Social Insurance Fund

The company must subscribe to the Social Insurance Fund. The required documents for this procedure are:

  • Copy of Company Certificate of Incorporation and Memorandum and Articles of Association;
  • Completed registration form.

Simultaneously, the company registers its employees for social insurance. The social insurance registration procedure is free of charge, and requires the submission of the following documents:

  • List of the employees’ names and salaries;
  • Completed registration form.

Time and cost: 5 days on average, SDG 25

Make a company seal

Agency: Sudan Currency Printing Press Co.

New companies are obliged to use a company seal obtained only from the Sudan Currency Printing Press Co., a government company.

Time and cost: 2 days, SDG 1450